Virtual Assistant & Project Coordinator Role

Part-Time | Remote | Independent Contractor | ~5-8 Hours/Week

ABOUT THE ROLE

Hi! I'm Amanda Jass, a bestselling Christian children's book author, illustrator, and editor. I collaborate with publishers including HarperCollins Christian Publishing, Tyndale House, David C. Cook, and Penguin Random House to create faith-based books for children and families.

I'm looking for a proactive, organized, and dependable Virtual Assistant & Project Coordinator to help manage the many moving pieces of my business! Beyond administrative support, I'm looking for someone who can help me prioritize projects, protect focused creative work time, and proactively keep deadlines and communications on track.

With multiple publishing projects, client relationships, deadlines, and marketing responsibilities, I need someone who enjoys bringing order to the creative process, staying a step ahead, and making sure important details don't fall through the cracks.

KEY RESPONSIBILITIES

Project Management & Scheduling

  • Track deliverables and milestones across publishing and client projects.

  • Help prioritize weekly tasks and maintain an organized schedule.

  • Proactively flag upcoming deadlines, outstanding tasks, and follow-ups.

Email & Administrative Support

  • Monitor and organize business emails, respond to routine inquiries, and flag important messages.

  • Help manage incoming client inquiries, scheduling requests, and follow-up communications.

  • Assist with calendar management and simple project management systems.

  • Potential to grow into more direct communication with publishers, clients, and collaborators over time.

Light Social Media & Marketing

  • Schedule approximately three Instagram posts per week using content and artwork I provide.

  • Maintain a simple content calendar and assist with occasional book promotions, newsletters, and marketing tasks.

IDEAL CANDIDATE

  • Exceptionally organized, detail-oriented, reliable, and proactive.

  • Excellent written communication skills with a warm, professional tone.

  • Comfortable managing multiple projects and working independently.

  • Takes initiative, anticipates needs, and enjoys creating efficient systems.

  • Familiar with Google Workspace, Microsoft Office, and basic social media tools.

  • Excited to work with Christian, faith-based content for kids and families.

  • Experience with publishing, creative businesses, or project coordination is a plus!

POSITION DETAILS

  • Hours: Approximately 5 hours/week

  • Location: Remote (local to Franklin, TN area preferred)

  • Schedule: Flexible with regular communication

  • Type: Independent contractor

  • Compensation: Based on experience

HOW TO APPLY

Please send a brief introduction, relevant experience or resume, hourly rate, and general availability to amanda@amandakjass.com.

You can learn more about my work at www.amandakjass.com.